Tender Details
Description / Scope of Work
UN Women invites prospective hotel vendors to submit quotations for accommodation and hospitality services required for an office retreat scheduled in October 2026. The scope encompasses hiring a suitable hotel facility in India to host the UN Women India office retreat. This is a Request for Quotation (RFQ) procurement process governed by UN Women's General Conditions of Contract (GCC) and terms outlined in the solicitation documents. The beneficiary territory is India, and the assignment falls under the hospitality and accommodation services category. Prospective vendors must familiarize themselves with the full RFQ documents available through the Quantum Supplier Portal to understand all technical specifications, service requirements, and contractual obligations applicable to this engagement.
Eligible suppliers must either be existing vendors already registered in the Quantum Supplier Portal or new suppliers who can complete registration through the designated portal. All prospective bidders are required to review and comply with UN Women's Supplier Code of Conduct and relevant UN procurement standards. The registration level for this opportunity is Basic, meaning qualified hotel operators and hospitality service providers meeting UN vendor standards are invited to participate. Vendors should ensure they possess valid business registration, tax compliance documentation, and relevant certifications as required for hospitality service providers operating in India.
To obtain solicitation documents, prospective bidders must navigate to the Links tab within the UNGM notice, access the Negotiation Document(s) section, and click the preliminary link to enable document access. Quotations must be submitted through the Quantum Supplier Portal by the deadline of 17 August 2026 at 09:30 GMT -4:00. Existing suppliers should log in directly to the portal at http://supplier.quantum.partneragencies.org/, while new suppliers must first register on the Quantum Supplier Portal via UNGM. For enquiries and clarifications, contact the Procurement Team at the UN Women India office via email at procurement.india@unwomen.org.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender — not part of the official notice. Always confirm details against the original tender document.
This is a Request for Quotation for hotel services for a single-occasion retreat event in October 2026, issued by a major UN entity. The scope appears focused on venue hire and accommodation for a mid-sized organizational gathering rather than large-scale operations. Closing date is 17 August 2026, allowing approximately two weeks for quotation preparation. Participation requires prior registration or rapid onboarding into the Quantum Supplier Portal, which may pose logistical challenges for vendors unfamiliar with UN procurement systems. This represents a one-off service contract rather than a framework arrangement.
Who can bid: Vendors must be registered as suppliers in the UN Women Quantum Supplier Portal (existing or newly registered). Typically, hotel operators require valid business registration, tax identification number (NTN), relevant hospitality licenses, and compliance with local Indian hotel regulatory standards. UN vendor standards require demonstrated operational capacity and financial stability.