Tender Details
Description / Scope of Work
The Punjab Walled Cities and Heritage Areas Authority (PWCA), Lahore invites proposals from reputable catering firms for the provision of refreshments during the History by Night Tour at Lahore Fort. The contract covers the supply and service of food and beverage items including hot tea or juice, cake, sandwich, cream puffs, disposable cups, ketchup sachets, and tissue paper, per person per tour. The approximate number of participants per tour ranges from 200 to 600 persons. The outsourcing contract is to be awarded for the HBN Tour season from October 2026 to June 2027, extendable based on performance and mutual consent. The service venue is designated at Lahore Fort in Punjab.
Eligibility is restricted to registered vendors with relevant experience in catering and refreshment services. Firms must be registered and must provide valid documentation regarding one year of contract experience in providing refreshment or catering services during History by Night Tour at Lahore Fort. Bidders are required to submit samples of all proposed refreshments including tea, juice, sandwich, cake, cream puffs, ketchup sachets, disposable cups, tissue paper, and packing boxes at the time of evaluation. Selection or rejection of firms will be based on the quality, taste, hygiene, and presentation of the samples submitted.
The procurement process will be conducted through the Punjab Government's E-Procurement Punjab portal in accordance with Punjab Procurement Rules. A 01 Stage 02 Envelope procedure will be adopted by PWCA. Refreshments must be fresh, hygienic, and well-presented, served in disposable eco-friendly boxes approved by the Competent Authority. Staff must be trained, courteous, and in proper uniform. The firm must ensure compliance with food safety and hygiene standards. Delivery and serving arrangements must be completed before the commencement of the refreshment break. Payments will be made on a monthly basis against submission of invoices verified by the Tourism Wing, PWCA, with applicable taxes deducted as per Government rules. The quality and service will be monitored by Tourism officers of PWCA, who reserve the right to terminate the contract at any time in case of poor quality or non-compliance.
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PWCA seeks a catering vendor for the History by Night Tour at Lahore Fort, a recurring seasonal contract from October 2026 to June 2027 (extendable).
The scope is significant—200 to 600 participants per tour, each requiring a full refreshment package (tea, cake, sandwich, cream puffs, plus accessories). Critical requirement: bidders must submit physical samples of all items for quality evaluation; selection hinges on taste, hygiene, and presentation. Monthly payment via invoice verification. Service delivery must be punctual at the fort venue. One year prior HBN catering experience is required.
Who can bid: Only registered vendors with relevant catering experience are eligible. Companies must provide valid documentation of one year of contract experience in providing refreshment or catering services specifically during History by Night Tour at Lahore Fort. Registration with relevant authority and valid NTN/SECP documentation is typically required. Firms must comply with food safety and hygiene standards.