IT Equipment Supply and Installation for Digital Monitoring and Forest Governance Systems

The Climate Change, Forestry, Environment and Wildlife Department of the Government of Khyber Pakhtunkhwa invites sealed bids from registered, reputable and financially sound firms for the supply, delivery, installation and commissioning of IT equipment under the project titled Strengthening Digital Monitoring, Project Coordination and Forest Governance Systems for the Financial Year 2026-27. The procurement includes eight line items: smart interactive touch screen, sound system with amplifier and complete cabling, video conference system, audio conference system, hybrid inverter UPS with external lithium battery, 27-inch IPS LED monitor with wooden stand, 65-inch 4K smart LED TV, and complete installation, configuration, integration, testing and on-site training services. The project is located in Peshawar, Khyber Pakhtunkhwa, with equipment intended for the Secretary Office and Committee Room. Bidding shall be conducted through single-stage, two-envelope procedure as per KPPRA Procurement Rules 2014, with technical and financial proposals submitted separately in sealed envelopes.

Bidders must obtain complete bidding documents from the office of the Project Director, Additional Secretary (Development), Climate Change, Forestry, Environment and Wildlife Department, Khyber Road, Peshawar, upon payment of Rs. 1,000/- (non-refundable). Eligible firms must quote for all items mentioned in the bidding documents; partial, incomplete or non-compliant bids shall not be entertained. Firms blacklisted by any Federal, Provincial or Autonomous Government body are considered non-responsive and shall be disqualified. Bidders must submit a Bid Security equal to 2% of the total quoted bid value in the form of a Call Deposit Receipt (CDR) issued by a scheduled bank in favour of the Project Director. The quoted rates must be inclusive of all applicable Federal and Provincial taxes, with taxes deducted from bills at source as per prevailing government rules. Bidders are requested to submit their best and final prices; no post-bid negotiations or amendments shall be entertained. Manufacturer Authorization Certificates must accompany the Technical Proposal.

Sealed bids must reach the office of the Project Director, Additional Secretary (Development), for Strengthening Digital Monitoring, Project Coordination and Forest Governance Systems at the Secretariat of Climate Change, Forestry, Environment and Wildlife Department, Khyber Pakhtunkhwa, Peshawar, by 12:00 AM on or before 3 August 2026. Bids will be opened on the same day at 11:30 AM in the presence of bidders or their authorized representatives. Both Electronic Public Advertisement and Document System (ePADS) submission and hard copy delivery to the specified office address within the stipulated date and time are mandatory. For further information, contact the Project Director at 091-9211144.

This is a bundled IT procurement for office conferencing and presentation equipment with installation services. Scope includes two high-value displays (4K TV and LED monitor), audio-visual systems, backup power, and full site integration with training. The single-stage two-envelope format and mandatory ePADS submission indicate a moderately formal process. Notable requirement: bidders must quote all eight line items; partial bids are rejected outright. The 2% bid security and inclusive tax quotation are standard. Equipment appears designed for departmental meeting and coordination functions rather than operational field deployment.

Who can bid: Firms must be registered, reputable and financially sound; those blacklisted by Federal, Provincial or Autonomous Government bodies are ineligible. Bidders typically require valid NTN, registration with SECP or relevant authority, and active business status. No specific PEC or professional category is mandated, suggesting open eligibility for authorized IT and AV equipment distributors or system integrators.