Event Management Firm Hiring for Minority Day Event by Human Rights & Minority Affairs Department

The Human Rights & Minority Affairs Department, Punjab is procuring non-consultant services for the hiring of an event management firm to organize and execute the Minority Day Event during the financial year 2026-27. The tender is issued by the department headquartered in Gulberg III, Lahore, and seeks qualified event management firms capable of delivering professional event planning, coordination, and execution services. The scope encompasses all aspects of event management including pre-event planning, logistics, vendor management, on-ground coordination, and post-event management for this significant national observance celebrating minority rights and cultural diversity in Punjab.

Eligible bidders must be registered firms with relevant experience in event management and corporate event organization. Bidders are required to submit eligibility documents establishing their qualification, financial standing, and prior relevant experience. A bid security amount will be required as specified in the Bid Data Sheet, and bidders must comply with all technical specifications and general conditions of contract outlined in the bidding documents. Only one bid per bidder is permitted, and participation is open to eligible service providers meeting the department's requirements.

Bid documents are available from the Human Rights & Minority Affairs Department office at House No. 24, Block C 2, Gulberg III, Lahore, accessible by contacting phone 042-36447500 or visiting the department website. Bids must be sealed, marked clearly, and submitted by the deadline specified in the Bid Data Sheet. Bids will be opened publicly at the department office, and evaluation will follow the award criteria detailed in the bidding documents. Prospective bidders should obtain complete documents and clarify any doubts before submitting their bids to ensure compliance with all requirements.

An event management service contract for a single Minority Day celebration event in FY 2026-27. The tender is for professional event planning and execution rather than goods supply, suggesting mid-scale scope with coordination of speakers, venues, logistics, and ceremonial elements. Notable that this is a one-time event contract issued by a provincial government department, not a recurring framework. Interested firms should focus on demonstrated experience with large public/governmental events and cultural programming. Closing date is 28 July 2026.

Who can bid: Bidders must typically be registered event management firms or companies with SECP registration and valid NTN. The notice requires submission of eligibility documents establishing bidder qualification and prior experience, but does not specify particular licensing bodies. Firms must demonstrate relevant experience in professional event management for comparable clients or scale of events.