Spares and Equipment Procurement by 301 Central Base Spares Depot EME Rawalpindi

301 Central Base Spares Depot EME Rawalpindi, located on Golra Road in Punjab, invites sealed competitive quotations for the procurement of spares and equipment as detailed in Annexure A to this tender notice. The inquiry number is IT-04/2026-27 and follows the single stage two envelope bidding procedure as per PPRA Rule 36(b). Firms seeking to participate must obtain the detailed itemized list from the Logistics Planning office at 301 Central Base Spares Depot EME by bringing a blank CD to collect tender documents. The scope encompasses brand new stores of required country of origin with rates quoted inclusive of all government taxes including GST, income tax, custom duty and others. For machinery, equipment and capacity building items, quoted rates must include installation, training, commissioning, software updates and all literature including part catalogues, owner and user manuals, and repair manuals.

Eligible bidders must be registered with 301 Central Base Spares Depot EME and possess valid sales tax and income tax registration certificates. Only ITD Directorate, GHQ and HIT approved brands should be quoted in the indigenous category. Bidders must provide proof of source of procurement, 100 percent applicability certificates, trade links between manufacturers and local suppliers, and financial capability documentation. Original documents duly signed and attested are mandatory, including company documents, firm registration status as manufacturer, stockist or agent, proforma invoices with catalogue part numbers, nomenclature and drawings, copy of financial capability letter, sales tax and NTN certificate photocopies, CNIC of managing director, and bank statement for the preceding twelve months.

Technical and commercial offers must be submitted in separate envelopes marked respectively as TECHNICAL OFFER IT-04/2026-27 and COMMERCIAL/FINANCIAL OFFER IT-04/2026-27, each containing two copies of technical offer and one copy of commercial offer in both hard and soft copy on CD. Both envelopes must be enclosed in a properly sealed outer envelope marked with tender number and office address. A Quoted/Not Quoted list must accompany technical offers or the bid will be rejected on technical grounds. Detailed tender documents are available from LP office 301 Central Base Spares Depot EME, Golra Road Rawalpindi, telephone 051-5562070. Quotations will not be accepted after the prescribed closing time under any circumstances, and rates will not be accepted through fax or electronic media.

This is a spares and equipment procurement by a military engineering depot with a two-envelope sealed bid process requiring substantial compliance documentation. The tender enforces strict brand restrictions (only ITD/GHQ/HIT approved for indigenous items) and demands multiple proofs of supplier authenticity, applicability, and financial standing. The bid validity extends to December 2028, suggesting a framework or rate contract nature. Bidders must provide advance samples for technical oversight board inspection before bulk delivery. The multiple document requirements, emphasis on original attestations, and rejection of incomplete Quoted/Not Quoted lists indicate a high-compliance, formal procurement environment typical of military supply chains.

Who can bid: Bidders must possess valid Sales Tax and NTN (income tax) registration certificates. Firms must be registered with 301 Central Base Spares Depot EME. For indigenous items, only ITD Directorate, GHQ and HIT approved brands are acceptable. Firms must provide proof of manufacturer, stockist or agent status. Typically, procurement of this type also requires PEC or equivalent technical registration, though not explicitly stated in this notice.