Supply of Air Conditioner Spare Parts (1-16 Ton) for Allied Hospital Faisalabad Summer 2026-27

Allied Hospital-I, Faisalabad invites electronic bids through E-PAD for the supply of genuine and OEM compatible spare parts for old air conditioning units ranging from 1 to 16 tons during the summer season 2026-27 on a need basis. The tender is for the supply of brand new, high-quality air conditioner spare parts as detailed in Annexure-A, with delivery required within one week of the supply order issuance. The scope includes supplying parts for various air conditioner models installed throughout the hospital facility in Faisalabad, Punjab. Parts must carry a six-month warranty from the date of installation, except for small electrical or electronic components. The procurement shall be conducted under the Punjab Procurement Regulatory Authority Rules 2014.

Eligible bidders must be registered with either the Federal Board of Revenue for income tax and sales tax or the Punjab Revenue Authority. Firms must demonstrate at least one year of proven experience in supplying spare parts for air conditioners to public sector, large-scale private sector, or government institutions. A bid security of 2% of the total estimated cost in the form of a Call Deposit Receipt must be submitted. The successful bidder shall provide a 5% performance security before award issuance. All bidders must furnish evidence of financial soundness including bank statements showing minimum annual turnover of 3.5 million rupees, along with NTN and STN certificates. A non-blacklisting affidavit on judicial paper valued at Rs. 100 is mandatory.

Bids must be uploaded on E-PAD in sequentially page-numbered format, arranged per evaluation criteria and signed by an authorized representative. Technical bids should be on firm letterhead specifying the quoted brand name and model for imported parts, with unquoted items marked as 'Not Quoted'. Bid evaluation will be based on knock-out clauses and a merit point system evaluating financial soundness and relevant business experience, with a qualifying score of 25 out of 50 total points required. Payment shall be made only after satisfactory delivery and inspection of ordered parts by the inspection committee. Contract duration extends from the award date through October 2026, extendable by one month based on seasonal requirements.

Allied Hospital seeks a parts supplier for 1–16 ton air conditioners on a summer need-basis contract through August 2026, with potential one-month extension. The tender requires proven AC service experience, minimum 3.5 million annual turnover, and FBR/PRA registration. Parts must be OEM-compatible, brand new, and delivered within seven days. The merit-based evaluation includes financial assessment (income tax paid, bank statements, NTN/STN) and business history. Successful bidders face stringent inspection and a 5% performance bond, with forfeiture and blacklisting for non-compliance. This appears to be a recurring seasonal arrangement suitable for established air conditioning parts distributors operating in Punjab.

Who can bid: Bidders must be registered with FBR for income tax and sales tax, or PRA. Minimum one year documented experience supplying spare parts to public/large private sector organizations required. Bank statement showing 3.5 million minimum annual turnover, current NTN and STN certificates, and non-blacklisting affidavit mandatory. Typically such contracts also require SECP registration if operating as a company, though not explicitly stated here.