Tender Details
Description / Scope of Work
This procurement notice invites bids for complete event management services for a two-day exhibition and trade conference to be held in Sindh province. The scope encompasses venue arrangements, stall fabrication, refreshments, and branding materials. The event will feature a waterproof canopy exhibition space of 15,000–20,000 square feet at Pamir River Side Inn Hotel or equivalent, with full infrastructure including electricity, lighting, generator backup, sound systems, red carpeting, washrooms, housekeeping, and parking. A separate hall of 10,000–12,000 square feet will host the inaugural ceremony and closing conference with VIP seating, stage, LED screens, and floral decorations. The project includes design and installation of 60 standard table-setup stalls (9 sqm each) for exhibitors and 10 additional stalls for a food court, each equipped with tables, chairs, power points, and company branding fascias.
The vendor must provide catering for approximately 300 person-meals across three separate lunch events (inaugural ceremony, trade development conference, and security personnel), with meals comprising traditional Pakistani dishes such as Kabli Pulao, chicken curry, nan, and cold beverages. Comprehensive branding deliverables include a main entrance gate (20 ft W × 12 ft H) with decorative lighting and flowers, ten vertical streamers (4 ft × 8 ft) along venue approaches, a media wall/backdrop (20 ft W × 10 ft H) for photo sessions, and a branded registration counter. The tender is issued in Pakistan rupees and covers all design, fabrication, installation, and dismantling services over four days (two setup/dismantling days plus two event days).
Bidders should submit detailed quotations including unit rates and total amounts for each line item across all four parts: venue, stall fabrication, refreshments, and branding. The notice specifies precise space dimensions, equipment specifications (e.g., 5 KVA generator, 10-amp power points), and material standards (mild steel frames, wrinkle-free flex/fabric prints, modular stall structures). Contact details and bid submission procedure, opening date, and formal eligibility criteria are not detailed in this excerpt; prospective vendors must obtain complete tender documents from the issuing authority to confirm deadlines, security requirements, and technical evaluation parameters.