Tender Details
Description / Scope of Work
Pakistan State Oil Company Limited invites quotations for an annual contract to provide comprehensive photocopying services at PSO House, Khayaban-e-Iqbal, Clifton, Karachi from October 1, 2026 to September 30, 2027. The service contract requires provision of nine brand-new or refurbished photostat machines with four qualified operators to facilitate photocopying of official documents for all departments at the Karachi location. The machines must be XEROX model WC 5875, Kyocera Taskalfa 5501i, Richo 5001 or equivalent models with equivalent specifications to be approved by PSO's administration department prior to contract execution. The estimated quantity is 360,000 photocopies, with payment made monthly based on actual copies produced and verified by PSO's authorized representative.
Eligible contractors must provide evidence of import and up to original refurbishing certificates from foreign principals where machines are sourced, along with organizational charts and brochures of all machines. Local refurbishing is not acceptable. Contractors must fulfill all statutory requirements including minimum wages, EOBI, Social Security and other admissible employee benefits. Bid security details and earnest money requirements are to be specified by the bidder in the quotation submission. The machines must include counters to track copy numbers and possess both Micro and Macro facilities. A sufficient inventory of photocopying paper and toner cartridges must be maintained at PSO House for approximately seven days of operations.
Bid documents must be submitted by October 21, 2026. Contractors must provide two sets of uniforms with company logo, socks and shoes to all employees, with the first set provided from service commencement and the second before month six completion. Machine maintenance and repairs are at the supplier's cost; if machines require workshop repairs, replacement machines in identical condition must be provided within eight working hours, otherwise Rs. 2,000 per hour will be deducted from monthly bills. Non-compliance penalties include 5% deduction for first warning and 10% for repeated violations over two months. For further details, contact PSO House at telephone (021) 9203866-85 or fax (021) 9203796.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender, written with AI from the official notice and checked by our quality rules — not part of the official notice. Always confirm details against the original tender document.
PSO seeks a managed photocopying service provider for nine machines with dedicated operators across a one-year term at their Karachi headquarters.
Annual volume of 360,000 copies suggests moderate-scale operations with monthly billing tied to actual usage. Requirements are stringent: machines must be certified imported/refurbished models (XEROX, Kyocera or Richo specified), not locally refurbished; vendor assumes full maintenance costs with aggressive 8-hour replacement SLA or incurs hourly penalties. Labor compliance is mandatory; uniform and statutory benefit provision are non-negotiable. Penalty structure (5–10% monthly deductions) and fixed pricing through contract term present execution risk; typical for PSO, but bidders must factor tight operational margins.
Who can bid: Typically, bidders must be registered with SECP or relevant trade authority, possess valid NTN, and demonstrate capacity to supply and maintain the specified photocopier models. Proof of import/refurbishing certificate from foreign principal is mandatory; local refurbishment is explicitly excluded. Contractors must show ability to employ and provide statutory benefits to at least four skilled operators, and compliance with PSO's HSE and security protocols is required.