Purchase of Electrical and Mechanical Spares by 304 Spares Depot EME Khanewal

304 Spares Depot EME Khanewal Cantonment invites sealed tenders for the purchase of electrical and mechanical spares as detailed in Annexure A, issued under Tender Inquiry No. 07/2026-27. The procurement is being conducted by the Pakistan Army's logistics establishment in Khanewal, Punjab, with a bid validity period extending to 30 June 2027. Detailed itemized lists are available from the Local Purchase Officer at the depot, and interested firms must bring blank CDs to collect complete tender documentation. The tender follows a single-stage two-envelope bidding procedure as per PPRA Rule 36(b), with technical and commercial offers submitted separately.

Eligibility is restricted to GHQ security-cleared firms registered with 304 Spares Depot EME Khanewal Cantonment or other Defence Organizations, though firms not yet registered must complete necessary modalities within ten days of tender opening. Bidders must furnish proof of financial capability, company registration documents, valid NTN and Sales Tax certificates, income tax registration, CNIC of the firm's Managing Director, and bank statements for the preceding year. A fixed bid security of PKR 0.5 million must be submitted as a CDR in the name of Commandant 304 Spares Depot EME Khanewal Cantonment. For imported items, firms must provide agency agreements with principals and proof of authorized supply arrangements; for filters, ITD Directorate approval is mandatory. Firms with pending deliveries from previous financial years are ineligible.

Sealed tenders addressed to the Local Purchase Officer must be dropped in the tender box before 11:00 hours on 4 August 2026. Technical offers (without prices, submitted in duplicate with soft copies on CD) will be opened at 11:30 hours the same day and sent for technical scrutiny; commercial offers will be opened only for technically qualified firms on a date to be announced later. All quotations must include GST and other government taxes, be quoted in Pakistani Rupees, cover brand-new items of required origin, and include detailed supporting documentation such as manufacturer brochures, proforma invoices, applicability certificates, and trader links. For clarifications, contact the Local Purchase Officer during working hours at telephone 065-2610537 (08:00 AM to 03:00 PM).

This is a multi-item spares procurement by a Defence Organization with strict eligibility requirements and significant compliance burden. The tender requires separate technical and commercial submissions with extensive supporting documentation including financial capability, government registrations, and (for imports) authorized agency agreements. Bid security of PKR 0.5 million is substantial. The one-year validity period suggests potential repeat orders throughout 2026-27 for qualifying firms, but tight documentation requirements and mandatory ITD approval for filters will exclude unprepared suppliers. Late submission, incomplete files, or absence of soft copies results in automatic rejection.

Who can bid: Only GHQ security-cleared firms registered with 304 Spares Depot EME Khanewal Cantonment or other Defence Organizations may bid; unregistered firms must register within ten days of tender opening. Mandatory requirements include valid NTN, Sales Tax registration, income tax registration, and company registration documents. Firms with pending deliveries are ineligible. For imported items, authorized agency agreements with principals are required. For filters, ITD Directorate approval letter must accompany technical offers.