Electrical and Mechanical Spare Parts Procurement by 304 Spares Depot EME

304 Spares Depot EME Khanewal Cantt invites sealed tenders for the procurement of electrical and mechanical spare parts and equipment as detailed in Annexure A. This is a single-stage two-envelope bidding process under PPRA Rule 36(b). The tender covers brand new stores in the required country of origin, with delivery potentially required anywhere in Pakistan. The procurement scope includes machinery, equipment and capacity building items where applicable, necessitating installation, training, commissioning, software updates and comprehensive technical literature. Bidders should obtain the detailed itemized list from the Local Purchase Officer at the depot's office in Khanewal Cantt.

Eligibility is restricted to GHQ security-cleared firms registered with this installation or other defence organisations. Bidders must be registered with 304 Spares Depot EME Khanewal Cantt or complete registration within ten days of tender opening. A bid security of 0.5 million Pakistani rupees must be submitted as a CDR in the name of the Commandant. Firms with pending deliveries from any financial year are ineligible. Quotations must include all government taxes (GST, income tax, duty tax and others) and be quoted in Pakistani rupees only. Firms must provide agency agreements, trade links to manufacturers, financial capability statements, company documents, registration certificates, bank statements and proof of stock or import capability as applicable.

Detailed technical and commercial offers must be submitted in separate sealed envelopes on or before 11:00 hours on 4 August 2026, addressed to the Local Purchase Officer. Technical offers will be opened at 11:30 hours on the same date for technical scrutiny. Commercial offers of only technically qualified firms will be opened subsequently, with the opening date communicated in advance. All quotations must include firm stamps on each page, be submitted on the provided format (soft copy in Excel, hard copy) and include a Quoted/Not Quoted list with technical brochures. For further information, contact the Local Purchase Officer during working hours at 065-2610537 from 08:00 AM to 03:00 PM.

This tender procures electrical and mechanical spares for a defence equipment depot. The scope appears substantial, encompassing multiple spare parts categories with potential for machinery and equipment requiring commissioning. The notice imposes strict compliance requirements including security clearance, bid security deposit, mandatory agency agreements, and detailed technical documentation. Notably, the depot reserves right to issue repeat orders throughout the validity period to qualified firms, indicating potential for framework contracting. Bidders must demonstrate financial capability and proper trade linkages to manufacturers; false documentation triggers disqualification and backlisting.

Who can bid: Only GHQ security-cleared firms registered with defence organisations may bid. Firms must register with 304 Spares Depot EME Khanewal Cantt within ten days of tender opening if not already registered. Mandatory requirements include NTN registration, valid GST certificate, CNIC of MD, bank statements, and agency agreements from principals. Firms with pending deliveries are ineligible. For filters, ITD Directorate approval is mandatory.