Event Management Services for FY 2026-27 by Punjab Education Foundation

Punjab Education Foundation invites sealed bids on a framework contract basis for the provision of event management services during the financial year 2026-27. The procurement covers seven service categories across multiple locations in Punjab: venue hall with seating arrangements, canopy and seating arrangements, sound system and lighting, rental furniture and miscellaneous items, stage and other allied arrangements, food along with catering services, and accommodation. The estimated aggregate value of services spans from Rs. 1,332,400 to Rs. 13,340,000 depending on category, with total bid security requirements varying from Rs. 146,448 to Rs. 266,800. All bidders must be registered with relevant Registration Authorities and Tax Departments (NTN, Income Tax, Sales Tax and Punjab Sales Tax) as well as with the Punjab e-Procurement (ePP) system under PPP-14 Rule 38(2)(a).

Eligibility criteria require bidders to be duly registered with the appropriate government authorities and to possess valid NTN and Sales Tax certificates at the time of bid submission. The bid security amount for each lot is specified individually in the tender table, and bidders must submit scanned copies of bid security through the Punjab e-Procurement system. The bidding document explicitly states that Punjab Education Foundation reserves the right to reject any or all proposals prior to acceptance of a bid or proposal, and that the Foundation will not be responsible for any costs or expenses incurred by bidders.

Bid documents are available for purchase online through the Punjab e-Procurement system immediately after publication of this notice. Sealed bids must be submitted electronically via the ePP system, with opening scheduled for 2:30 p.m. on the date of tender submission in the presence of participating bidders or their representatives. The bid validity period extends for a minimum of 120 days from the last date of submission. Bidders should note that Punjab Procurement Rules 2014 apply throughout the procurement process, and all bids must comply with terms specified in the bidding document. The tender advertisement reference is IPL-7344, and inquiries may be directed to Punjab Education Foundation located at 52-L, Gulberg, Ill near Kalma Chowk, Lahore, with contact number 042-99232791.

PEF is tendering a multi-lot event management framework contract for FY 2026-27 covering venue hire, catering, sound/lighting, seating, furniture, staging and accommodation across Punjab. Estimated lot values range Rs. 1.3–13.3 million with individual bid securities of Rs. 146k–266k. This is a recurring annual framework (not one-off) requiring online registration and e-Procurement system submission; suited to established event and logistics contractors with government credentials.

Who can bid: Bidders must hold valid NTN and Sales Tax Registration certificates and be registered on Punjab e-Procurement (ePP) system under PPP-14 Rule 38(2)(a). Typically, event management firms without PEC classification must demonstrate previous experience and maintain current government tax registration and vendor enrollment.