Electrical and Mechanical Spares Supply by 304 Spares Depot EME

304 Spares Depot Electrical Mechanical Engineers Khanewal Cantt invites sealed tenders for the supply of electrical and mechanical spares as detailed in Annexure A to this tender inquiry. The procurement is conducted under single-stage two-envelope bidding procedure per PPRA Rule 36(b), with technical and commercial offers submitted separately. Detailed itemized lists are available from the Local Purchase Officer at the depot in Khanewal Cantt, Punjab, and firms are required to bring blank CDs to collect comprehensive tender documentation. The scope encompasses brand new stores meeting specified country of origin requirements, with rates inclusive of all government taxes including GST, income tax, and duty tax. For machinery and equipment, quoted rates must include installation, training, commissioning, software updates, and complete literature including parts catalogues and repair manuals. The contract validity period is one year from 30 June 2027, with the depot retaining authority to extend validity in accordance with PPRA regulations.

Participating firms must be GHQ security cleared and registered with 304 Spares Depot EME or complete registration within ten days of tender opening. Firms must provide company documents, bank statements demonstrating financial capability, firm categorization details (manufacturer, stockist, importer, trader, dealer, or distributor) with supporting proofs, and valid GST/NTN registration certificates with FBR documents. Original proforma invoices, 100% applicability certificates, trader links between manufacturers and local suppliers, and copy of agency agreements proving capability to supply from authorized principals are mandatory. Only ITD Directorate, GHQ and HIT approved brands qualify for indigenous category procurement. Bid security of PKR 0.5 million must be submitted as a CDR in the name of Commandant 304 Spares Depot EME Khanewal Cantt. Firms with pending deliveries from previous financial years are ineligible to participate.

Sealed tenders addressed to the Local Purchase Officer must be dropped in the tender box before 11:00 hours on 11 August 2026. Technical offers will be opened at 11:30 hours on the same date and evaluated by technical authorities; commercial offers of only those firms whose technical submissions are accepted will be opened subsequently with the date of commercial opening communicated in advance. Quotations must be submitted in required format with soft copies in Excel on CD, and all pages must bear firm stamp and signatures. For clarification, contact the Local Purchase Officer during working hours at telephone 065-2610537 (08:00 AM to 03:00 PM).

This is a framework-type spares supply tender for military engineering equipment, likely recurring annually given the one-year contract validity and repeat order provisions. Scale appears medium to large based on multiple item categories and approval-level requirements (TOB, ITD oversight). Notable requirements: strict brand approval (ITD/GHQ/HIT), mandatory advance sample testing before bulk supply, agency agreements proving authorized principal relationship, and significant compliance documentation. Tight closing date (11 Aug 2026) and sealed submission procedure suggest formal procurement. Firms must be registered defence suppliers with financial capacity and proven stock or distribution capability.

Who can bid: Firms must be GHQ security cleared and registered with 304 Spares Depot EME Khanewal Cantt or complete registration within ten days of opening. Valid NTN/GST registration, FBR documents, and audited financial statements required. Only ITD Directorate/GHQ/HIT approved brands eligible. Firms with pending delivery defaults excluded. Agency agreement from principals mandatory for all imported items. Typically, defence equipment suppliers require SECP registration, audited accounts, and proven experience in relevant category.