Poling Van Services for Locomotive Crews by Pakistan Railways Rawalpindi

Pakistan Railways Rawalpindi Division invites sealed bids for the provision of poling van services for locomotive crews under tender reference P-77479. The scope includes pick and drop services from Loco Shed Rawalpindi to Railway Station and back, along with provision of a driver and box porter. The contract is for one year with the option to extend for a further year by mutual consent of both parties, subject to satisfactory performance. The tender is issued under the single stage single envelope procedure as per Public Procurement Rules 2004.

Bidders must be approved contractors, suppliers, authorized distributors, or manufacturers registered with the Income Tax and Sales Tax Departments and listed as Active Tax Payers (ATP) by the FBR. A bid security of 2% is required from all participating bidders. All bids must be submitted through the E-Pak (2.0) Acquisition and Disposal System (EPADS) platform; no other submission method will be accepted. The bid security must be submitted physically in the tender box at the office of the Divisional Accounts Officer, Pakistan Railways Rawalpindi, alongside a scanned copy uploaded to EPADS.

Bidding documents containing detailed terms and conditions are available for free download from https://e-procure.gov.pk. Bids prepared in accordance with the instructions in the bidding documents must be submitted on EPADS. The tender closing date and time is 20 August 2026 at 11:30 AM, with tender opening scheduled for 20 August 2026 at 12:00 PM. This tender notice is also published on the PPRA website at www.ppra.org.pk. Interested bidders should download the complete bidding documents and ensure compliance with all specified requirements.

This is a one-year transport logistics contract for shuttle services between a locomotive maintenance facility and the main railway station in Rawalpindi. The contract is renewable annually based on performance, suggesting potential long-term revenue for qualified operators. The 2% bid security requirement is modest. Bidders must have active tax compliance status and be registered with relevant authorities. The tight submission timeline (all activity on one day) requires advance EPADS platform preparation.

Who can bid: Bidders must be approved contractors, suppliers, authorized distributors, or manufacturers registered with Income Tax and Sales Tax Departments and confirmed as Active Tax Payers (ATP) by FBR. Registration with SECP or relevant professional body is typically required for service providers in Pakistan Railways contracts.