Tender Details
Description / Scope of Work
The U.S. Embassy Islamabad invites qualified vendors to submit price quotations for contractor services involving the replacement of mineral oil, medium voltage automatic voltage regulators (AVRs), and voltage frequency inverters (VFI) at the embassy facility located in the Diplomatic Enclave, Ramna-5, Islamabad, Pakistan. This is a firm-fixed price purchase order solicitation where the contract will be awarded to the lowest-priced, technically acceptable bidder. The scope of work is detailed in the attached technical specifications. All bids must emphasize the assurance of genuine products, timely delivery, and competitive pricing in Pakistani rupees (PKR). The tender is issued by the General Services Office (GSO) of the U.S. Embassy with Request Number 19PK3326Q1062 serving as the official reference.
Bidders must demonstrate a physical business address and good financial health, with evidence of both to be provided during evaluation. Authorized dealers and distributors of manufacturers will be given preference and must attach valid manufacturer's certificates for dealership or distribution rights. All bidders are subject to contractor vetting as a condition of award to evaluate the risk that funds may benefit terrorist organizations or pose risks to national security, as mandated under the March 2023 contractor vetting requirement. Bidders may be required to submit information on DS Form 4184 (Risk Analysis Information) regarding their company and key personnel.
Quotations must be submitted via email to RanaMA@state.gov on company letterhead by Friday, September 4, 2026, with the purchase order reference number included in all correspondence. Required documentation includes a list of clients who have purchased similar items within the past two years, evidence of business address and financial strength, and any relevant manufacturer's authorization certificates. Delivery must be completed within 25 to 30 days of purchase order approval at the U.S. Embassy address in Islamabad. Inspections will be conducted by government representatives, with substandard products returned at vendor's expense. Detailed delivery protocols require advance notice, personnel identification verification, and vehicle particulars.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender — not part of the official notice. Always confirm details against the original tender document.
This is a lumpsum contract for specialized electrical equipment maintenance and replacement services at a diplomatic facility. The work involves mineral oil replacement and replacement of medium voltage AVRs and VFI units—technical services likely valued at significant cost given diplomatic infrastructure criticality. Timeline is compressed (25-30 day delivery window) with strict security and vetting requirements including DS Form 4184 submission. Authorized dealers receive preference. One-time service contract with no indication of framework or recurring nature. Foreign entity procurement with rigorous compliance oversight and documentation demands.
Who can bid: Bidders must be authorized dealers or distributors holding valid manufacturer certificates for the equipment in question. Companies must possess a physical business address in Pakistan with demonstrated financial health and strength. Contractor vetting approval is mandatory as a condition of award. Bidders should typically be registered with relevant Pakistani tax authorities (NTN/SECP equivalent) and capable of meeting diplomatic facility security protocols including personnel background verification and vehicle registration documentation.