Supply of Esters Oil for Vacuum Fault Interrupter by U.S. Embassy Islamabad

The U.S. Embassy in Islamabad invites sealed competitive bids for the supply of ENVIROTEMP 200 FLUID (E-200 Oil) meeting IEEE C57.147 standard for medium voltage vacuum fault interrupters. The requirement is for 832 liters of esters oil, packaged as four 208-liter drums, to be delivered to the U.S. Embassy at Ramna 5, Diplomatic Enclave, Islamabad. This is a firm-fixed price purchase order evaluated on technical acceptability, product genuineness, timely delivery, and competitive pricing. The estimated contract value is not disclosed in the notice.

Bidders must be authorized dealers or distributors with valid manufacturer's certification, possess a physical business address in Pakistan, and demonstrate good financial health through audited financial statements or bank references. Bidders are required to provide evidence of business registration, a list of clients to whom similar products were supplied within the past two years, and documentation of their financial capability. All bidders will undergo vetting to assess terrorist financing risk and national security concerns as per DS Form 4184, with failure to pass vetting grounds for bid rejection. No specific bid security amount is mentioned in this quotation request.

Quotations must be submitted via email to HussainM3@state.gov on or before Friday, September 4, 2026. Deliveries must be completed within 25 to 30 days of purchase order approval and will only be accepted Monday to Friday between 9:00 a.m. and 3:30 p.m. Vendors must provide three working days' advance notice with full details of personnel (CNIC), driver's licenses, Nadra verification, and vehicle particulars. Payment will be made within 30 days via electronic funds transfer upon invoice submission and acceptance by the Financial Management Officer. A government representative will inspect all deliveries for quality and acceptability, with substandard products returned at vendor's expense.

U.S. Embassy Islamabad is procuring four 208-liter drums of ENVIROTEMP E-200 esters oil for vacuum fault interrupter maintenance. This is a small-volume, one-off procurement with a tight 30-day delivery window and stringent vetting requirements. Bidders must be authorized distributors with audited financials and past client references. The deadline is September 4, 2026. Notably, the quotation does not specify pricing parameters or bid security, and vetting failure is grounds for automatic rejection regardless of price.

Who can bid: Bidders must be authorized dealers or distributors of ENVIROTEMP oil with valid manufacturer's certification. Physical business address in Pakistan, valid SECP registration or NTN, and audited financial statements are required. Vetting per DS Form 4184 is mandatory. Typically, oil suppliers should hold relevant regulatory compliance certificates for handling industrial fluids.