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Tender Details
Description / Scope of Work
The Institute of Business Administration Karachi invites quotations for comprehensive decoration services for a Reunion Event scheduled for Friday, October 16, 2026, at the 5th Floor of IBA City Campus in Karachi, Sindh. The scope of work encompasses the complete supply, installation, and dismantling of all decoration materials and equipment for an estimated 130 guests. The project requires delivery and full installation by 3:00 PM on the event date, with all arrangements to be coordinated with the IBA Administration and Procurement Team. Theme colors are specified as pink, purple, and dark grey throughout the venue.
The decoration scope includes lighting arrangements comprising 10 stand lights, 100 fairy lights of 30 feet each, 20 Edison bulbs, and 20 RGB lights; seating and table decoration with 17 round tables, 136 white acrylic chairs with foam seats, pink ribbons, table runners, and 17 seasonal fresh-flower centerpieces arranged in a moon-shaped layout; a 6 feet by 120 feet walkway runner carpet; and supply and installation of 1,000 balloons in specified theme colors at designated locations. All materials and equipment must be in good working condition, properly installed with safe electrical arrangements and cable management, and removed after the event as per IBA instructions.
Bidders are advised to conduct site visits between 09:00 AM and 01:00 PM to assess the venue space and installation requirements before submitting quotations. The vendor must provide all materials, equipment, transportation, manpower, and installation services. Invoices should be submitted to the Purchase Department at IBA Main Campus, University Road, Karachi, telephone 021-38104700 extension 2153. Payment will be made by crossed cheque after invoice receipt and delivery verification. All government taxes, levies, and charges as per applicable SRO rates will be charged separately.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender, written with AI from the official notice and checked by our quality rules — not part of the official notice. Always confirm details against the original tender document.
IBA seeks a single decoration vendor to orchestrate a high-specification reunion event for 130 guests with tight deadline (setup by 3 PM on event day).
The scope is substantial: 1,000 balloons, 100 fairy lights, 17 decorated tables with fresh flowers, bespoke lighting, and professional-grade installation across a 5th-floor venue. Vendor must coordinate closely with IBA administration, meet strict safety and material standards, and handle complete setup and breakdown. This is a one-off event contract but signals IBA's expectation of professional event management capability.
Who can bid: The RFQ does not explicitly state registration requirements. Typically, event decoration vendors operating in Pakistan should possess NTN registration with FBR and may require SECP registration if operating as a company. Vendors must comply with IBA campus access requirements including provision of original CNICs and photocopies for all personnel.