Stationery, Cleaning Materials and Spare Parts Supply for Naval Headquarters

Naval Headquarters, Pakistan Navy, is inviting competitive sealed bids for the supply of stationery items, cleaning materials, miscellaneous contingency items, spare parts, garden items, and envelope printing services for the financial year 2026-2027 (July 1, 2026 to June 30, 2027). The procurement includes approximately 15,000 reams of photostat paper, 4,000 white envelopes, 2,000 pointers and markers, 2,000 ball point pens, 500 post-it pads, 300-500 toners for various machines, and printer cartridges. Cleaning and miscellaneous items include acid bottles, air fresheners, CDs, dry cells, dusters, cotton rages, table glass, masking tape, and tissue paper. Additional supplies cover spare parts for printers and computers (Rs 17,000,000), PPC/shredder/scanner spare parts (Rs 1,500,000), garden items and plants (Rs 3,000,000), and envelope printing services (Rs 4,000,000). The total approximate value for miscellaneous stationery is Rs 57,000,000 and for contingency items is Rs 54,000,000. Delivery location is Store Office NHQ, Sector E-9, Islamabad, on an as-and-when-required basis.

Eligible bidders must quote prices in Pakistani Rupees inclusive of all taxes and duties, with applicable taxes mentioned separately. Bid security of Rs 300,000 in the form of a pay order or bank draft must accompany submissions in favor of Director Admin Naval Headquarters. Prices are final with no variation permitted during the tender period. Successful bidders must obtain security clearance prior to purchase order award and will be required to provide product samples for approval. A security deposit of Rs 300,000 will be collected and returned after one year, unless discrepancies are found in supplies. Only original branded stationery items will be acceptable, with warranty certificates required for one year on firm letterhead. Late deliveries will incur liquidated damages charges against the supplier.

Bid documents can be obtained from the office premises. Sealed bids must be submitted at Store Office NHQ, Sector E-9, Islamabad, with delivery required within 72 hours of Local Purchase Order award. A three-member redressal committee comprising Director Admin (President), Executive Officer NHQ, and Store Officer NHQ will handle grievances. Payment will be made 100 percent through CNA Karachi against bills submitted by NHQ within five working days of store acceptance. Suppliers must deliver items of approved quality as per specifications and samples, with full liability for replacement of defective or sub-standard supplies at their own cost. Risk purchase provisions apply in case of supplier failure to deliver on time.