Tender Details
Description / Scope of Work
304 Spares Depot EME Khanewal Cantt invites sealed tenders for the supply of electrical and mechanical spares as detailed in Annexure A to this tender inquiry. The procurement is undertaken by the Electrical Mechanical Engineers directorate of the Pakistan Army and covers brand new stores from required countries of origin. Interested firms must collect detailed itemized lists and tender documents from the Local Purchase Officer at the depot office in Khanewal Cantt, Punjab. The Contract Supply Term (CST) shall remain valid until 30 June 2027 with potential extension at the depot's discretion as per PPRA rules. Quotations must include all government taxes including GST, income tax, and duty tax, and for machinery and equipment, rates must cover installation, training, commissioning, software updates, and complete literature including manuals and catalogues.
Eligibility criteria require that bidders be security-cleared firms registered with defence organizations or complete registration within ten days of tender opening. Firms must demonstrate financial capability through bank statements and provide proof of company registration with NTN/Sales Tax certificates from the Federal Board of Revenue. A tender fee of Rs 3,000 in the form of a bank draft payable to the Commandant 304 Spares Depot EME must accompany technical proposals. Bid security of 1.0 million rupees as a Call Deposit Receipt is required. Firms must clearly indicate make, type, and equipment details on their letterhead. Only ITD Directorate, GHQ, and HIT approved brands are acceptable in the indigenous category. Firms with pending deliveries from any financial year are ineligible, and any firm quoting false or incorrect rates will face penalties including bid security seizure and rate omission in the final contract supply schedule.
Technical and commercial offers must be submitted in separate sealed envelopes using single-stage two-envelope bidding procedure. Quotations must be dropped in the tender box before 10:00 hours on 28 August 2026 at the office of the Local Purchase Officer. Technical offers will be opened at 10:30 hours the same day and sent for scrutiny; commercial offers of only technically acceptable firms will be opened on a date to be notified separately. All offers must include a CD with soft copies in Excel format, principal proforma invoices, 100 percent applicability certificates, trader links to manufacturers, firm registration documents, and contact details. Original agency agreements and import documents are mandatory for imported items, along with proof of source of procurement and proof of payment. Firms may contact the Local Purchase Officer at telephone 065-2610537 during working hours from 08:00 AM to 03:00 PM for clarifications.