Tender Details
Description / Scope of Work
301 Central Base Spares Depot EME, Golra Road Rawalpindi, Punjab, invites single-stage two-envelope sealed bids for the supply of spares and equipment as detailed in Annexure A. The detailed itemized list is available from the LP office at the depot. Interested firms must collect tender documents by bringing a blank CD to the depot office. This procurement follows PPRA Rule 36(b) and covers brand new stores in specified countries of origin. All quoted rates must be inclusive of government taxes including GST, income tax, and custom duty, denominated in Pakistani Rupees only. For machinery, equipment and capacity building items, rates must include installation, training, commissioning, software updates and complete technical literature including part catalogues, manuals and repair documentation. The Contract is valid until 30 June 2028, with the depot reserving the right to extend validity as per PPRA rules.
Eligible bidders must be registered with 301 Central Base Spares Depot EME and must submit proof of financial capability, valid income tax registration, sales tax registration or NTN certificate, and company incorporation documents. Only ITD Directorate, GHQ and HIT approved brands qualify for indigenous category quotations. Bidders must provide trade link documentation, agency agreements for genuine or OEM supplies, and proof of procurement sources. Advance samples will be inspected by the Technical Oversight Board or HIT before bulk delivery approval. All offers must be accompanied by original proforma invoices and complete supporting documentation including financial capability letters and bank statements of the last year.
Technical offers (2 copies) and commercial offers (1 copy) must be submitted separately in sealed envelopes marked with the tender number, both enclosed in a further sealed outer envelope addressed to 301 Central Base Spares Depot EME. Quotations must be provided in the prescribed format on soft copy (Excel) and hard copy, with no blank columns permitted; NQ must be written for non-quoted items. A quoted/not-quoted list must accompany technical offers with tender samples confirmed; bids without this list face technical rejection. Firms must clearly state the total number of items quoted and mention the make and equipment type on letterhead. No rates accepted via fax or electronic submission; all quotations must bear firm stamp on each page and arrive before the prescribed deadline.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender — not part of the official notice. Always confirm details against the original tender document.
This is a multi-item spares and equipment procurement by Pakistan Army EME for a 22-month contract period (to June 2028).
The notice emphasizes strict compliance with PPRA rules, comprehensive technical documentation, and sample approval before bulk orders. Notably, only ITD/GHQ/HIT-approved brands qualify for indigenous category, limiting competition. Bidders must demonstrate established relationships with manufacturers and maintain active registration with the depot. The requirement for flash drives containing seven specific technical files and original documents (not email printouts) suggests an established, formal procurement process. Given the emphasis on advance sample inspection and documentation-heavy requirements, this appears aimed at established suppliers with existing military supply networks rather than new entrants.
Who can bid: Bidders must be registered with 301 Central Base Spares Depot EME. Valid NTN/sales tax registration, company incorporation documents, and proof of financial capability are required. For indigenous supplies, only ITD Directorate, GHQ and HIT-approved brands qualify. Typically, bidders must also demonstrate past military supply experience and maintain stockist or agent relationships with approved manufacturers.