Tender Details
Description / Scope of Work
The Social Welfare & Bait ul Maal Department, Rawalpindi Division, is inviting electronic bids from qualified and experienced firms for the provision of integrated venue and catering services to support collective marriage ceremonies across Rawalpindi Division on a framework contract basis for financial year 2026-27. The procuring agency aims to organise approximately 5,000 marriages district-wise with an estimated 1,200 guests per event. The scope of services encompasses provision of fully equipped venue or hall with adequate seating capacity and professional decoration, sofas and stage setup for the bride and groom, comprehensive catering and locally sourced food arrangements either cooked on-site or locally procured, ambient lighting and sound system installation, display arrangement and decoration, guest management coordination, security liaison, and weather protection measures. This is a significant social welfare initiative requiring firms with demonstrated experience in large-scale event management and hospitality services.
Eligible bidders must meet the prescribed eligibility criteria as detailed in the bidding document, including registration with relevant business and tax authorities. Interested firms are required to submit a bid security as specified in the Bid Data Sheet. The bidding process will be conducted entirely through the Punjab E-Procurement System (eP) with all submissions made electronically. Bidders must provide comprehensive documentation establishing their technical and financial capability, past experience with similar events, and compliance with all regulatory requirements. The successful contractor will be obligated to deliver services strictly according to the scope, specifications, timeline, venue and quantities determined by the competent authority.
The complete bidding documents are available on the Punjab E-Procurement System portal. Interested bidders must submit their electronic bids through the eP platform by the specified deadline. The bid opening process and evaluation will be conducted as per the instructions to bidders detailed in the document. For clarifications regarding the tender or bidding procedures, eligible firms should contact the Divisional Director, Social Welfare & Bait ul Maal, Rawalpindi Division, at 1-Khanna Road, Muslim Town, Rawalpindi. All bidders are advised to review the complete bidding document thoroughly before submission to ensure compliance with all mandatory requirements and specifications.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender — not part of the official notice. Always confirm details against the original tender document.
A framework contract tender for event management and catering services supporting 5,000 collective marriages across Rawalpindi Division in 2026-27.
The contract involves substantial logistical scope—venue provision for 1,200 guests per event, catering, stage setup, sound and lighting systems, security coordination and weather protection across multiple district-level ceremonies. This is a recurring, large-scale social welfare programme requiring firms with proven event execution capability, local market knowledge, and ability to mobilise resources rapidly across the division. The framework structure suggests repeat call-offs throughout the financial year, making this attractive for established hospitality and event management firms with operational bases in Rawalpindi.
Who can bid: The notice does not explicitly state eligibility requirements beyond reference to 'qualified and experienced' firms. Bidders are typically required to possess current business registration (SECP for companies or relevant authority for sole proprietors), active NTN tax registration, and documented experience in event management or catering services. Firms must be able to post the bid security amount and comply with all terms in the bidding document.