Tender Details
Description / Scope of Work
301 Central Base Spares Depot EME Rawalpindi invites single-stage two-envelope sealed bids for the supply of spares and equipment as detailed in Annexure A to this tender notice. The depot is seeking brand new stores from eligible vendors, with the bid validity period extending until 30 June 2028. Quotations must be submitted in Pakistani Rupees and must be inclusive of all government taxes including GST, income tax, custom duty and other applicable levies. For machinery, equipment and capacity building items, quoted rates must include installation, training, commissioning, software updates and complete documentation including part catalogues, owner manuals and repair manuals. Interested firms should obtain the detailed itemized list from the LP office at 301 Central Base Spares Depot EME by bringing blank CDs for tender document collection.
Eligible bidders must be registered with relevant authorities and possess valid NTN and Sales Tax registration certificates. Firms must clearly mention their status as manufacturer, stockist or agent, provide proforma invoices with catalogue part numbers and nomenclature, and submit proof of approval or authorization from principals. Only ITD Directorate, GHQ and HIT approved brands qualify in the indigenous category. All quotations must include 100 percent applicability certificates, trade links with manufacturers and suppliers, and financial capability documentation. Advance samples must be submitted for inspection by the Technical Oversight Board or HIT before bulk delivery approval.
Bidders must submit separate technical and commercial offers in sealed envelopes following PPRA Rule 36(b) procedures. Technical offers require two copies in both hard and soft format on CD, while commercial offers require one copy similarly formatted. All submissions must include company documents, bank statements covering the last year, CNIC photocopy of the managing director, and registration renewal letters. No quotations will be accepted after the prescribed deadline, through fax or electronic transmission, or without firm stamps on each page. Detailed bid submission requirements and documentation checklists are available from the office at 301 Central Base Spares Depot EME, Golra Road Rawalpindi, telephone 051-5562070.
For Bidders: Our Analysis PAKISTANTENDER INSIGHT
Independent analysis by PakistanTender — not part of the official notice. Always confirm details against the original tender document.
This is a framework rate-contract for ongoing spares supply to a military depot with validity extending to mid-2028, suggesting regular or recurring procurement.
The tender demands extensive compliance documentation including brand approvals, source proofs and principal authorization—typical for defence procurement. Bidders face strict submission requirements: two-envelope sealed bidding, separate technical and commercial offers on CDs, sample inspection mandatory, and no electronic filing permitted. The scale appears medium to large given the structured evaluation process and multiple item categories. Competition is likely restricted to registered vendors with established principal relationships and approved brands.
Who can bid: Bidders must be registered with 301 Central Base Spares Depot EME, possess active NTN and Sales Tax registration, and provide proof of financial capability. For indigenous spares, only ITD Directorate, GHQ and HIT approved brands are acceptable. Firms must clearly state whether they are manufacturers, stockists or agents. Typically, Pakistani defence procurement also requires PEC registration for equipment supply, though not explicitly stated here.