Spares and Equipment Procurement by 301 Central Base Spares Depot EME

301 Central Base Spares Depot EME Rawalpindi, operating under Pakistan Army, invites sealed competitive tenders for the supply of spares and equipment as detailed in Annexure A to the tender notice. The procurement is managed through a single-stage two-envelope bidding procedure as per PPRA Rule 36(b). Interested firms must obtain the detailed itemized list and tender documents from the Logistics and Planning office at 301 Central Base Spares Depot EME, Golra Road Rawalpindi, by bringing a blank CD. The tender is issued with reference number IT-05/2026-27 and covers procurement of brand new stores of specified country of origin, with quoted rates valid until 31 December 2028. All rates must be quoted in Pakistani Rupees and inclusive of all government taxes including GST, income tax, and custom duty. For machinery, equipment and capacity building items, rates should include installation, training, commissioning, software updates and complete technical literature including part catalogues and repair manuals.

Eligible bidders must be either manufacturers, stockists or authorized agents of genuine or OEM brands approved by ITD Directorate GHQ and HIT for indigenous categories. Firms must provide proof of financial capability, current Sales Tax Registration and NTN certificates, income tax registration, photocopies of MD's CNIC, bank statements for the previous one year, and company registration documents. Technical and commercial offers must be submitted in separate sealed envelopes with the technical offer containing two copies (hard and soft copy on CD) and the commercial offer containing one copy (hard and soft copy on CD). A quoted/not quoted list must accompany the technical offer, failure to provide which will result in technical rejection. No quotations will be accepted via fax or electronic transmission after the prescribed closing time.

Bidding firms must clearly state the make and type of equipment on their letterhead, provide 100 percent applicability certificates, furnish trade links with manufacturers and principals, and submit confirmation of tender sample submission. Original proforma invoices with catalogue part numbers, nomenclature and technical drawings are required. The technical oversight board and HIT will conduct inspection of advance samples with bulk delivery permitted only after sample approval. Detailed tender documents can be collected from the Logistics and Planning office at 301 Central Base Spares Depot EME. Tender inquiries should be directed to the depot's office at Golra Road, Rawalpindi, telephone 051-5562070. The tender is also being uploaded on the PPRA website for public accessibility.

This is a military spares and equipment procurement by Pakistan Army's 301 Central Base Spares Depot with an extended bid validity until December 2028, suggesting potential for framework supply arrangements. The tender demands compliance with ITD/GHQ/HIT approval for indigenous brands and rigorous documentation of supply chains, financial standing, and technical capability. Bidders must be prepared for sample inspection and approval by the Technical Oversight Board before bulk deliveries commence. The two-envelope procedure and detailed submission requirements indicate a formal, controlled procurement process typical of military supply chains.

Who can bid: Bidders must be registered with 301 Central Base Spares Depot EME and hold current Sales Tax Registration and NTN certificates. Firms must be manufacturers, stockists or authorized agents. For indigenous spares, only ITD Directorate GHQ and HIT approved brands qualify. Bidders must demonstrate financial capability, provide income tax registration, CNIC photocopy of MD, and one year bank statements. Typically, military procurement also requires Memorandum and Articles of Association and proof of business registration with SECP.