Spares and equipment procurement by 301 Central Base Spares Depot EME, Rawalpindi

301 Central Base Spares Depot EME, Rawalpindi invites competitive sealed tenders for the procurement of spares and equipment as detailed in Annexure A to this tender notice. The depot is positioned under the Engineering and Maintenance (EME) branch of the Pakistan Armed Forces. Firms interested in participating must collect detailed tender documentation from the LP office at 301 Central Base Spares Depot EME, Golra Road Rawalpindi, by providing a blank CD for the itemized list. The tender is issued under PPRA (Public Procurement Regulatory Authority) oversight and follows single-stage two-envelope bidding procedures. Quotations must be valid until 30 June 2028, with all rates quoted in Pakistani Rupees inclusive of GST, income tax, custom duty and all other government levies. For machinery, equipment and capacity building items, quotations must include installation, training, commissioning, software updates and complete documentation including part catalogues and repair manuals. Bidders must submit technical and commercial offers in separate sealed envelopes with both hard copies and soft copies on CD. Only ITD Directorate and HIT-approved brands qualify for indigenous category quotations. The technical offer must include 100 percent applicability certificates, trade links with manufacturers and suppliers, company documents, financial capability evidence, and firm registration details with the depot. A quoted or not-quoted list must accompany technical offers, with clear indication of total items quoted. Original proforma invoices and advance samples for inspection by the Technical Oversight Board are required. Submissions must bear firm stamp on each page and no fax submissions are permitted. Tender documents can be obtained from the LP office, and further information is available at 051-5562070.

This is a competitive sealed tender for military spares and equipment by an EME (Engineering and Maintenance) establishment serving the armed forces. The procurement is substantial enough to require HIT technical oversight and sample approval. Bidders must navigate strict PPRA compliance requirements including ITD-approved brands for indigenous items, detailed source documentation, and financial capability proof. The bid validity of nearly two years suggests this may become a rate contract for repeat purchases. Tight documentation requirements and military institutional buyer demand suppliers with established trade links, relevant certifications, and professional bid preparation capability.

Who can bid: Bidders must be registered with 301 Central Base Spares Depot EME and typically require valid business registration (SECP), NTN, and evidence of financial capability. For indigenous spares, brands must carry ITD Directorate and HIT approval. Suppliers must demonstrate authentic trade links with manufacturers or OEM principals with supporting documentation. Original documents (not email printouts) of company credentials and financial statements must be provided. Typically, firms should have prior experience supplying to military or government institutions.